How to share app/portal data

Explore various methods: guest access, team, membership portals, email notifications, custom automation via integrations, webhooks, and API.

Updated over a week ago

There are many ways to share an app's data. Read on to find which method suits your use case best.

Share with guest users

You can make your app public and share its link with your guest users. This way, they can see your app and its public pages.

Share with team members

You can share your team's access to your app. You can add them to your workspace members and then share the form's access with them.

You have the option to share edit access with your workspace team members. Only your team members who get edit access can edit your app and its data.

Share with external users who have signed up for your app

You can build a membership portal where your audience can sign up and log in to access the pages in your app.

Follow the tutorials about creating an app and adding signup and login functionalities to it to create a membership portal.

Email notifications

You can send an email to your team whenever someone submits your form. Also, you can customize this email to provide extra information about the form submission and how your team can approach it.

Custom Automation

You can automate your workflow by connecting your form to third-party apps. There are various ways to do it:

Use the direct integrations that Formaloo provides

Formaloo provides direct integrations to tools like Google Sheets and Slack, enabling you to use the submitted data in another application.

Use the webhook

Each formaloo can have multiple webhooks. Webhook is a simple way your online accounts can "speak" to each other and get notified automatically when something new happens.

For example, you can set a webhook to notify a specific URL when your form is submitted or when a data row is updated.

To learn more about webhooks, follow the article we have prepared for you.

Use the Formaloo API

Formaloo provides an API you can use to get your forms' data and use it in any application.

To learn more about the Fromaloo API, follow the steps in the documents for developers' collection.


Formaloo integrates with many workflow automation tools, including, but not limited to, Zapier, Make, and Integrately.

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