A public dashboard lets you showcase collected data in a clear, static format that’s easy to share with others. It’s perfect when you want to present the results, without directly collaborating on the project (sharing view and/or edit access to all the data).
Here are a few examples of how you might use it:
Client reporting:
You’ve built a lead capture form for your client and want to share a live view of all submitted leads without giving workspace access or edit rights.
Public polls or surveys:
You’re running a community feedback form or poll and want to display aggregated or filtered responses publicly.
Internal summaries, leaderboards, etc.:
You need a quick shareable overview of form submissions or project activity, without granting edit permissions.
As opposed to inviting someone to your workspace and adding them as a collaborator on your project, a public dashboard simply displays information. It’s read-only, can be prefiltered from your end, and is ideal for sharing the desired insights publicly or via a shareable link:
ℹ️ Only project collaborators can have access to editing the dashboard and other people's submissions:
➔ If you’d like to collaborate on a project so the person can view all data, edit the dashboard, or manage all submissions, you'll need to invite them to your workspace and share the project with the desired access level.
➔ If you’d like to let people view (and optionally edit) only their own submissions, you can enable portal mode in your dashboard and follow our guide on allowing users to view and edit their own data.
Step 1: Create a dedicated dashboard project
If you want to create a public shareable dashboard, it’s best to create a new project for it. This keeps it separate from your original project with any internal data views:
In your workspace, click +New → Dashboard to create a new project,
Delete any unnecessary pages or content so your dashboard contains only the pages and data you'd like to share:
Step 2: Add blocks to display your form data
On your dashboard page, you can add a table or any other data block to display your form results:
Click the + button, or type / to open the block menu and add a new block,
Select Table (or any other data block, depending on how you want your data displayed – e.g., Kanban, Gallery, or Charts),
Choose the source form whose submissions you want to display,
The table will automatically populate with all existing form submissions:
💡 You can add multiple data blocks on the same page – all linked to one or different forms, depending on what you want to showcase.
Check this guide on organizing the data on the pages of your app or portal.
Step 3: Adjust columns visibility and data filtering
Once your table or other data block is added, you can control what data will be visible in your public dashboard.
While in the Edit mode, hover over your table and go to the Options at the top-right of it:
Go to Columns to adjust which columns are visible and which are hidden. E.g., hide any irrelevant or sensitive data (such as emails, phone numbers, or internal notes),
Optionally, use Filters to display only specific submissions relevant to your dashboard's purpose – e.g., only approved leads or feedback survey submissions from a particular date range:
ℹ️ For the filtering conditions to be saved, make sure you apply them from your end while in Edit mode. In the View mode, filters only apply until the next page refresh.
If you apply any filters to your dashboard from the admin side, users will only see submissions and data that match those predefined filtering conditions. In the public view, they’ll still be able to sort or filter results further – but only within the scope of the prefiltered data, and across the columns you’ve made visible.
Check our detailed article on filtering and sorting your submissions data.
💡 You can duplicate your dashboard project to create multiple separate dashboards, pre-filtered or customized for different audiences. Each dashboard will have its own unique shareable link.
Step 4: Customize your dashboard’s content, layout & design
Make your public dashboard informative, engaging, and on-brand:
➔ Rename your dashboard and upload your brand logo,
➔ Customize your page layout by clicking the three dots (...) next to the page name in the left-hand menu and going to Page options. Adjust the page width, font, or upload a page cover image for a branded header,
➔ Use headings and formatted text to describe your data or add context,
➔ To make your content more interactive and engaging, combine data and text with visuals, media, and embedded resources.
💡 To learn more about page customization options, check out our guide on customizing your app or portal pages' layout and content.
🎨 For branding customizations, check our guide on customizing your app or portal with your brand identity.
Step 5: Publish and share your dashboard
To make the dashboard accessible to others:
Click the Share button at the top-right corner of your project,
Go to the Publish tab and click Publish to make your dashboard live via its public URL,
Copy the public link or the iframe code (in the Embed tab) to share it with your audience or embed it directly on your website:
💡 For a more professional look, you can assign a custom domain URL so your dashboard displays under your own branded URL – learn how to set up a custom domain for your app.
ℹ️ If you’d like to create a login-based experience where users access specific pages based on their roles or permissions, you can create a portal instead of a dashboard. Check out our guide on creating a portal and managing user access.
Bottom line
A public dashboard is a simple but powerful way to showcase your data, increase transparency, and build trust.
Whether you’re reporting client results, displaying community feedback, or sharing insights with your team – you stay in control of what’s visible and how it’s presented.