Formaloo’s Admin-only fields let you collect and manage sensitive data while keeping it private from form respondents. This feature ensures that certain fields are visible only to admins, giving you full control and confidentiality.
Whether you’re handling financial data, employee feedback, internal status updates, or medical information, Admin-only fields keep your forms professional, secure, and easy to manage.
Why Use Admin-Only Fields?
Protect sensitive data: Keep financial details, feedback notes, or internal tags private.
Improve workflow: Add admin notes, statuses, or review steps that are for your team only.
Maintain confidentiality: Respondents see only what’s relevant to them, while admins track everything.
How to Make a Field Admin-Only in Formaloo
Step 1 – Open Your Form:
Go to your Formaloo dashboard and open the form where you want to add an Admin-only field.
Step 2 – Select the Field:
Click on the field you want to restrict. For example, you may want to add a Request Status field to track progress internally.
Step 3 – Open Field Settings:
On the right-hand panel, you’ll see the field settings. Here you can edit the field type, ID, default values, and options.
Step 4 – Enable “Admin-Only”:
Scroll to the option Make this field Admin-only and toggle it on, When enabled, respondents will not see this field on the form.
Only you and your team (admins) can view and update this data from the dashboard.
Step 5 – Save & Publish:
Once you’ve enabled the setting, click Publish to save your changes. Your form is now live with Admin-only fields enabled.
Example Use Cases
Here are some practical ways teams use Admin-only fields in Formaloo:
Request Tracking: Add statuses like New, In Progress, Delivered, Archived for internal updates.
Internal Notes: Leave feedback or instructions that only your team can see.
Confidential Data: Store sensitive info such as salary ranges, HR comments, or customer risk levels.
Pro Tips for Best Results
Combine Admin-only fields with logic rules to create automated workflows.
Use default answers to pre-set internal values (e.g., all new requests start as New).
Pair Admin-only fields with dashboards and portals for seamless client and team collaboration.
💡 You can use Admin-only fields to manage lead statuses inside your forms. For example, in a B2B Lead Qualification Form, create a single-choice field with options like New, Contacted, Qualified, Converted, Closed. Mark it as Admin-only so your team can update lead progress internally without exposing these statuses to clients.