Set up email notifications to stay informed about form submissions and keep your users in the loop.
With Formaloo’s Notify tab, you can easily send confirmation emails to form respondents, receive alerts for new submissions, and customize email templates.
Go to your form editor and open the Notify tab on the top right panel. Here, you’ll see two main sections:
Notification Email (for admins and team)
Autoresponder Email (for form submitters)
📥 Receive email notifications for new submissions
Keep yourself or your team notified whenever a new submission comes in.
✅ Step-by-step:
Open the Notification Email section.
Toggle on "Receive Email notifications."
Add your email address in the Recipient email field.
(Optional) Add more addresses in "Forward submit email to" (separate emails by space).
Choose an Email Template for notifications.
(Optional) Toggle on "Attach PDF copy of the submission."
This setup ensures you and your team receive real-time updates and easy access to submitted data.
📤 Send confirmation email to respondents
To automatically send a copy of the submission to the person filling out the form:
✅ Step-by-step:
Open the Autoresponder Email section.
Toggle on "Send email to respondents."
Select or create an Email Template from the dropdown.
(Optional) Toggle on "Attach PDF of the submission" to include a downloadable copy.
📌 Note:
Make sure your form includes at least one email field.
If your form has multiple email fields, only the first one will receive the submission email.
Customize email templates
Formaloo provides a default email template, but you can design a custom one that includes your company logo, personalized messages, or additional instructions for submitters.
You can create personalized templates for both submitters and admins:
Add your branding, such as a logo or custom footer.
Include dynamic field data using answer piping (e.g.,
{{name}}).Use different templates for the submitter and admin emails.
📝 Additional insights:
To learn more about custom email templates, check out these tutorials:
Generate PDFs of form submissions (Optional)
If you need a PDF version of each submission for record-keeping or formal documentation, Formaloo allows you to generate these automatically.
Enable 'Generate PDFs of submissions':
In the Notify tab, toggle the option to generate PDFs of submissions. This feature is great for creating downloadable or printable copies of submission data.
Pro Tip:
You can attach these PDF files to the email notifications by adding the variable ID of pdf_link to your email template, ensuring submitters or admins receive a copy directly via email.
