Memory Forms in Formaloo let forms “remember” people. Each response is connected to a user’s profile, so once someone creates their profile, every future form will recognize them automatically. Their saved details are pre-filled, making the process faster, simpler, and more personal. No more typing the same information again and again.
What is user profile?
Memory Forms are designed to make data collection smarter. Instead of asking for the same details repeatedly, the system remembers who the user is. A Profile is created with their contact and key information. From then on, that Profile can be used in any form without re-entry.
Create your profile once, and every form you use will already know you.
For the User Profile field to function, you must first create a client portal and set up a user directory.
➡️ Read this article to learn how to build a client portal and edit user profile fields.
How it works
Memory Forms work through the same profile system used in Formaloo portals.
When filling out a form, users can log in or sign up. Once logged in, the form links directly to their profile.
This works anywhere: inside Formaloo’s FormUI, within a portal, or even when the form is embedded on a website. If the form includes a “Profile” field, logged-in users enjoy an effortless, pre-filled experience.
💡 When editing your form, you can add a User Profile field and connect it to your user directory. You can select which profile data to include, such as Full Name or Email.
These fields will be pre-filled once the user logs into your form
💡Follow this tutorial to build your first form using the Memory Form feature.
Key benefits
Save time: Skip repetitive typing.
Reduce errors: Fewer typos and mistakes.
Personalize forms: Users feel recognized and valued.
Universal profile: One profile for all Formaloo forms.
Common use cases
Memory Forms shine in situations where people often submit multiple forms:
HR onboarding: New hires enter details once, then all HR paperwork is auto-filled.
Patient records: Patients update health info without retyping demographics.
Field reports: Agents reuse recurring details easily.
Customer surveys: Returning customers see forms pre-filled with their contact info, encouraging completion.