A Table data block lets you display and manage your form submissions in a clean, spreadsheet-like view, directly inside your app or portal. It’s ideal for tracking requests, orders, leads, tasks, or any database you’ve built with a Form.
Before you start
Make sure you already have a Form collecting data (or create one first).
⚠️ If you’re adding this table inside a Portal, decide what portal users should see. By default, a new data block can show all submissions to everyone who can access that page, so access rules matter.
🔗 Learn more: How to create a portal and manage users' access
How to add a table data block (step-by-step)
Step 1: Open the page where you want to show the table
Open your project (or portal) and go to the target page.
Turn on Edit mode.
You’re now ready to add blocks to the page. ✨
Step 2: Add the Table data block
On the page, add a table using one of these methods:
Type
/tableon the pageOr click the + button and select Table
The Table block is now added to your page.
Step 3: Connect the table to a form database
After inserting the Table block, choose the base form (the form whose submissions you want to display).
Your table will now load and show records from the selected form. 🔄
Step 4: Customize what’s shown in the table
Show or hide columns
Use the table’s options to choose which fields/columns are visible, this helps you keep the view focused.
💡 Idea: Switch views if Table isn’t the best format, from the same data source, you can switch to other formats such as:
Kanban view
Gallery view
Charts
Sort and filter submissions
Hover over the table and use Sort (or Options → Sort) to sort by a column.
Use Filter (or Options → Filter) to show only records that match conditions.
💡 Tip: If you set sorting/filters in Edit mode, they’re saved for that block, so you can create multiple tables for the same form (e.g., “New requests”, “In progress”, “Done”), each with its own saved view. 🎯
🔗 Learn more: How to sort and filter your submissions data
Step 5: Manage access for portal users (recommended)
If the table is on a portal page and you want users to see only their own submissions:
Make sure your form includes a User Profile field linked to your portal’s User Directory. 👤
On the portal page, hover over the data block → Options → Manage Access.
Under Profile Field Access, select that User Profile field.
Enable:
Allow users to view user data (users see only their own submissions)
Optionally: Allow users to edit user data (users can update their own submissions)
This keeps the table personalized and secure for each logged-in user. 🔒
